Ambulance Grant Funding

FY 2014 and FY 2015 Grant Information

IMPORTANT UPDATES PLEASE READ!

DEADLINE TO APPLY: DECEMBER 31, 2013

Applications postmarked after December 31, 2013 and incomplete applications WILL NOT BE PROCESSED!

KBEMS is making minor adjustments to the submission timelines to allow for better compliance with the regulation. This also allows KBEMS to disburse future grant funding to your county in a more timely manner.

What has changed?

KBEMS will administer the FY 2014 and FY 2015 application periods at the same time.

What does this mean?

County and Agency applications for FY 2014 and FY 2015 will BOTH be due prior to December 31, 2013.

Why are they both due?

This will allow KBEMS to disburse funding more expeditiously to your county.

  • FY 2014 funds will be distributed in Spring of 2014.
  • FY 2015 funds will be distributed Late Summer of 2014.
    Note: This change will allow FY 2016 and all future funds to also be distributed at the beginning of each Fiscal Year (FY).

What does my County need to do?

Ensure that your County Fiscal Court office or Metro government has submitted the following to KBEMS prior to December 31, 2013:

What does my Agency need to do?

Ensure that your eligible EMS Agencies has completed and submitted the following to KBEMS prior to December 31, 2013:

What if my agency needs to change what we originally applied for?

A ‘Substitute Item Form’ (KBEMS-G3) must be submitted and approved prior to the purchase of any items with grant funds.

 

Where can I find the necessary forms?

All of the forms that need to be completed are available on the KBEMS website, kbems.kctcs.edu under the ‘Agency Operations’ heading, then click on ‘Ambulance Grant Funding’. They can also be found on the ‘Forms’ page. All forms can be completed (typed into) prior to printing for signatures.

Remember that the KBEMS office will observe institutional closing from December 23, 2013 until January 3, 2014, and no one will be available to answer any last minute questions. The deadline for submission is set by regulation, items submitted or postmarked after that day cannot be processed.

The deadline for submission or postmark is December 31, 2013.

Remember, that there is no longer a ‘Board Approved’ list of items. All items purchased with Ambulance Grant funds need to fit in the categories below. The items you may apply for include:

  • New or Used Vehicles that meet the requirements in regulation
  • A monitor / defibrillator or AED
  • Cot or Stretcher costing more than $250 per unit
  • Training Mannequin or Dysrhythmia Generator costing more than $250 per unit
  • Personnel Training, Education, and related expenses
  • Other Items – In order to purchase items not listed above, they must meet all three requirements below:
    • Non-Disposable
    • Required by Regulation
    • Cost more than $250 per unit

 

Forms Required FY 2014

County Application

FY 2014

 KBEMS G1 Application used by COUNTIES for Ambulance Grant Funding. Must be submitted with G2 for each agency applying for funding.   

Agency Application

FY 2014

 KBEMS G2  Application used by AGENCIES for Ambulance Grant Funding Must be submitted with G1 from your County.
 Substitute W-9 

 Sub W-9  

 Must be completed and on file for the distribution of Ambulance Grant Funds. Must include Direct Deposit information.

Forms Required FY 2015

County Application

FY 2015

KBEMS G1 Application used by COUNTIES for Ambulance Grant Funding. Must be submitted with G2 for each agency applying for funding.

Agency Application

FY 2015

KBEMS G2 Application used by AGENCIES for Ambulance Grant Funding Must be submitted with G1 from your County.
Substitute W-9

Sub W-9

Must be completed and on file for the distribution of Ambulance Grant Funds. Must include Direct Deposit information.

APPLICATION INFORMATION:

Ground EMS Agency Process

  • Download ‘KBEMS Agency Grant Application’ (KBEMS-G2)
  • (Forms are available at http://kbems.kctcs.edu , under ‘Ambulance Grant Funding’ or ‘Forms’
  • Completely fill out your Agency Application. You may type, save, and print items in the form.
  • EMS Agency Director must sign the application
  • This application along with the County Application (KBEMS-G1) must be submitted to KBEMS.
  • Items postmarked after December 31, 2013 WILL NOT BE PROCESSED.
  • KBEMS recommends using a submission process that is traceable. (Certified Mail, UPS, etc.)

County Application Process

  • Download ‘County Grant Application’ (KBEMS-G1)
  • Forms are available at http://kbems.kctcs.edu , under ‘Forms’ or ‘Ambulance Grant Funding’
  • Completely fill out your County Application. You may type, save, and print items in the form.
  • County Judge Executive or designee must sign the application
  • Complete new Substitute W-9 Form
  • Receipts for items purchased in FY2011 (If not previously submitted)
  • The application along with an ‘Agency Grant Application’ (KBEMS-G1A) for each agency applying and your county Substitute W-9 Form must be submitted to KBEMS.
  • Items postmarked after December 31, 2013 WILL NOT BE PROCESSED.
  • KBEMS recommends using a submission process that is traceable. (Certified Mail, UPS, etc.)

    If you have any questions, please do not hesitate to contact KBEMS at KBEMS@kctcs.edu

 

Submission Checklist

   County Grant Application (KBEMS G1-C) Submit only ONE per county. Include information from each of the Agency Applications (KBEMS G1A) submitted.
  Agency Grant Application (KBEMS G1-A)  Submit one application for EACH Agency applying. 
 

FY 2011 Receipts

 

 

 

 

 

 

 FY 2014 Grants cannot be awarded if receipts are not submitted.  
 

Substitute W-9

 

 

 

 

 

This should be completed by the county.

Direct Deposit Information MUST BE INCLUDED.

Make sure to include up to 4 email addresses for notification purposes of direct deposit.